What is the process to delegate Vehicle Registration?

By Nirupam Deo


It is vital to get your vehicle registered if you want to drive. Driving an unregistered vehicle is an illegal activity that is punishable under the Motor Vehicles Act, 1988.

Driving an unregistered vehicle will lead straight into the clutches of law and the person shall be entitled to a Prison Term or Fine or both depending upon the discretion of the Judge. Therefore, it is important to get the vehicle registered as soon as you get to lay your hands on it.

What is the process to transfer ownership of your vehicle?

The Vehicle Registration must go through a definite process of scrutiny. The Vehicle needs to be registered at Regional Transport Office. These have their branches in every state and district to make the process of Registration simple.

After the Verification of the documents, the Owner of the Vehicle receives a Registration Certificate which they need to always have. When the ownership must be transferred, the Registration Certificate needs to be given to the new owner of the Vehicle.

This Certificate prima facie declares that the person is the owner of the registered vehicle. Therefore, having it and carrying it always is important.

The Transfer of ownership must be a legalised Process where proof of documentation becomes important. All the Documents need to be verified before it becomes a unanimous declaration.

The Process is simple and monotonous except for cases where Vehicles are Transferred to another State.

How is the Registration Certificate or RC is transferred?

RTO has its own Rules and Regulations which is mandatory to be followed by every citizen of the Country. It is of vital importance. When the Ownership is transferred, the Registration Certificate also needs to be transferred, a process commonly known as RC Transfer.

There are few conditions in which RC Transfer can take place. They are:

  • Sale of Vehicle: When the Owner of the vehicle decides to sell it then this criterion has to be followed. In this Process, the RC needs to be transferred to the New Owner. The name of the RC is altered with the name of the new owner of the Vehicle.
  • Death of Owner: This process needs to be followed when the Original Owner of the Vehicle is dead and the Ownership needs to be transferred to a new Owner. In this case, after the death of the Original Owner, the Ownership transfers to the Natural heir of the owner, and they need to register themselves as the New Owner within 30 days of the death of the former Owner.
  • Vehicle Auction: This Condition has to be followed in the case of Auction of Vehicle, the process is nonetheless similar, the Registration Certificate needs to be transferred with the New Owner’s name.

The RC transfer can be broadened into two criteria: within the framework of a State or between different States. The Transfer takes place within the State if the Original Owner and New Owner make their transaction within the Framework of a State.

For example, A and B belong to Jharkhand and the process of Registration Certificate transfer takes place in the proximity of Jharkhand. In the other case, the Transfer happens between two different States. In such condition, the Vehicle’s original RC takes place in a different State and the RC transfer takes place in a different State.

For example, Mr A bought his Vehicle in Jharkhand and did its RC there itself. He sells his Vehicle to Mr B in Delhi where the RC transfer takes place.

In both, the case the transfer of Vehicle Ownership follows a different process.

When the Vehicle transfer takes place in the same State, then these conditions may prevail:

  • Transfer of Ownership in ordinary sale case: In such case, the sale has occurred under normal circumstances, the criterion of transfer is simple, the transferor needs to fill form 29 and the transferee needs to fill form 30 within 14 days after the filling of form 29. In this way a normal RC Transfer takes place. Both parties need to pay the fee and duties and the transfer is officially done.
  • Transfer of Vehicle in case of death of Original Owner: In case of death of the owner of the Vehicle, the Vehicles Ownership is transferred to the Natural Owner. He needs to inform his interest in Taking Ownership of the Vehicle within 30 Days of the death of the Original Owner to the RTO. Then he needs to fill form 31 and has to pay the fee and duties to complete the process.
  • Transfer of Vehicle in Auction Cases: The person who got the vehicle in case of Auction needs to fill form 32 within 30 days of the event and pay necessary fine and duties.

Process of Transfer of Vehicle within the State framework

There’s a Stepwise process of transfer of any Vehicle within the State and needs to be followed every time Vehicle Transfer has to happen. The parivahan.gov.in takes care of all the Vehicle Transfer cases. The Transferor and Transferee need to acquire the necessary documents from the above website and submit them at the nearest RTO office. The process might differ from State to State but it is similar.

The Online process for the Transfer of a Vehicle is a simple one. The following steps need to be followed

  • Step 1 – Visit the Parivahan website
  • Step 2 – Select ‘Online Service’
  • Step 3 – Select ‘Vehicle Related Service’
  • Step 4 – Select ‘State’ & proceed accordingly
  • Step 5 – Enter ‘Vehicle Registration Number’
  • Step 6 – Click on ‘Proceed’
  • Step 7 – Select ‘Online Service’
  • Step 8 – Select ‘Transfer of Ownership’
  • Step 9 – Enter ‘Chassis Number’
  • Step 10 – Enter ‘Mobile Number’
  • Step 11 – Click on ‘Generate OTP’
  • Step 12 – Enter generated OTP
  • Step 13 – Click on ‘Show Details’
  • Step 14 – Tick on specific Applications
  • Step 15 – Share details
  • Step 16 – Make payment
  • Step 17 – Download/print the receipt

For Offline transfer within the State, the following needs to be done:

The person needs to check the RC Transfer at the nearest RTO, fill the documents, follow the necessary timelines and give the necessary Vehicle-related documents to the buyer. After the submission of all the required documents, the fines and duties need to be paid and the new buyer will get a new RC.

Documents Required in case of normal sale within a State

  • Form 29,
  • Form 30,
  • Form I,
  • Certificate of insurance,
  • Certificate of pollution under control,
  • PAN card (of the person selling and buying) or Form 60,
  • Print of the vehicle’s Chassis & Engine number,
  • Proof of Date of Birth of purchaser,
  • Proof of address,
  • Registration Certificate,
  • Purchaser’s undertaking,
  • Passport size photograph,
  • Tax clearance certificate,
  • Form II,
  • A No Objection Certificate (NOC) granted by the registering authority.

In the Death of Original Owner case within the State, the following certificates are required

  • Form 31,
  • Certificate of registration,
  • Certificate of insurance,
  • Death certificate about the registered owner,
  • Certificate of pollution under control,
  • PAN card (successor) or Form 60,
  • Chassis & Engine Pencil Print,
  • Proof of Date of Birth of successor,
  • Proof of address,
  • Signature Identification of Seller,
  • Declaration by the applicant and all other Legal Heirs of the deceased,
  • Verification of vehicle on Form 20,
  • Passport size photograph,
  • Proof of succession.

In Public Auction case within the State, the Certificates required are as follows:

  • Form 32
  • Certificate of registration
  • Certificate of insurance
  • Certificate or order stating the vehicle sale signed by the authorized person
  • Certified copy of the order of the Central Government or State Government authorising the auction of the Vehicle
  • Certificate of pollution under control
  • PAN card (of the person selling and buying) or Form 60
  • Print of the vehicle’s Chassis & Engine Number
  • Proof of Date of Birth of Purchaser
  • Address Proof
  • Purchaser’s Undertaking
  • Passport size Photo

Process of Interstate Transfer

For the interstate transfer of Vehicle to happen the process is slightly different. The difficulty of transfer is increased in these cases and the process can be hectic.

The Current Motor Insurance needs to be given to the buyer. The following set of documents need to be submitted:

  • No Objection Certificate from the RTO where the vehicle was originally registered.
  • Form 28
  • No Crime Record certificate
  • Road tax receipt

The Original RC and Registration Number gets transferred in such cases. The stepwise process of transfer offline is :

  • Step 1 – Bank and Crime NOC

Get a No Objection Certificate from a bank if there is the involvement of a loan. Get a No Crime Record Certificate from the RTO as well.

  • Step 2 – RTO NOC

Get a No Objection Certificate from the RTO where the vehicle was registered before the sale. Contact your nearest RTO or visit and discuss your requirements with the RTO official if you face any difficulty.

  • Step 3 – Re-registration

Re-register the vehicle in the new state’s RTO. Submit RTO Forms 29 and 30 for vehicle re-registration. The new Owner name shall be flashed.

  • Step 4 – Road Tax Refund

In case the Owner has been using the Vehicle in a different state, and the RC Transfer takes place in a different state, they can claim compensation from the previous RTO office.

For Online Transfer of Vehicle Interstate, the following process needs to be followed :

After the completion of this process, the RC Transfer Fee needs to be paid. This is the fee for doing all the hassle in a document of Vehicle transfer. It can vary from Rupee 300 to Rupee 2000 depending on Location and Vehicle.

The exact time duration in which the process would be complete is hard to say and varies among different States. The general rule being it might take a period between three to four weeks.

For Online transfer the following process needs to be followed:

  • Step 1 – Visit Parivahan Website
  • Step 2 – Select ‘Online Services
  • Step 3 – Select ‘Know Your Vehicle Details’
  • Step 4 – Enter the vehicle’s registration number
  • Step 5 – Click on ‘Search Vehicle’

The transfer can be done over SMS. The process for the same being:

  • Step 1 – Open your phone’s messenger service
  • Step 2 – type: vahan <space> vehicle’s registration number
  • Step 3 – Send the SMS on 7738299899

The road tax refund can be obtained in the case of RC Transfer when the owner moves to a new location.


It is important to Transfer Ownership of a Vehicle so as it is mandatory to have the Owners name in the RC. Therefore this process becomes a necessity so the Owners name gets transferred to the new RC. This is a reliable way for hassle-free transfers and to avoid future legal issues.

This process becomes important so that every vehicle is accentuated with a Registered Owner so as to curb the issues which might arise out in future.


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